Depending what state your archive is in, your approach to sorting it out will cover a range of emotions ranging from "I'd rather have a tax inspection" to "an excellent project, let's get going".
Whatever you emotional approach, filing for most of us is a task best left for another time or it should be farmed out to a n other. The simple fact is that archiving is essential to your business for many reasons, most importantly managing your information stream, adhearing to regulatory compliance on retention schedules and clearing space in your working environment.
Archiving is not the chain around your neck that you think it is, a straightforward system in place and a dedicated staff member to manage it will make things a lot easier.
How many times have you disappeared into a cupboard or pile of boxes only to be discovered by a colleague or partner several hours later, swearing about all this bloody paper! Chances are you may not have even found what your were looking for.
Keeping accounts with accounts, client details with client details and sales orders with sales orders seems like the most natural thing in the world but you would be surprised how many don't do it. Once your archive has been sorted out and you know where everything is, outsource the storage. Boxes make for a cluttered environment and can lead to a temptation to add paperwork to them which may not belong.
For assistance with project management, implimentation and the key to archiving and storage, you have to look no further than Safebox.
http://www.thesafebox.co.uk/
Your partner in document and data archiving.
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